Privacy Policy

Last updated: [ Date to be set by the organization ]

1. Who We Are

Pass It Home Initiative is a student-run community program that collects usable household goods and helps redistribute them to individuals and families in need. This Privacy Policy explains how we collect, use, store, and protect personal information submitted through our website and program activities.

For questions about this policy, contact us at: [ contact@passithomeinit.org — placeholder ]

2. Information We Collect

From Donors

• Full name
• Email address
• Phone number
• Street address (used only for pickup coordination)
• Item descriptions and photographs
• Availability and pickup instructions

From Recipients (Applicants)

• Full name
• Email address
• Phone number (optional)
• City, state, and ZIP code
• General description of household need
• Item request details
• Pickup and delivery preferences
• Referring organization, if applicable

From General Inquiries (Contact Form)

• Name
• Email address
• Message content

What We Do Not Collect

We do not collect Social Security numbers, immigration status, banking information, medical records, or other highly sensitive personal data. We do not require proof of income or documentation to participate in our program.

3. How We Use Your Information

• To review and respond to donation submissions
• To review and respond to item requests
• To coordinate pickup and delivery logistics
• To contact you about your submission or request
• To create and manage the public item catalog (using item descriptions and photos only — not personal details)
• To respond to general inquiries
• To maintain internal records of program activity

4. Information We Never Publish Publicly

The following information is kept strictly private and will never appear on the public website or catalog:

• Donor names
• Recipient names
• Email addresses
• Phone numbers
• Exact street addresses
• Pickup or delivery instructions
• Internal notes
• Referral information
• Any other personally identifying information

Item photographs submitted by donors may appear on the public catalog. By submitting photographs, donors consent to this use as indicated in the donation agreement.

5. Information Sharing

Pass It Home Initiative does not sell, rent, or trade personal information to any third party.

We do not share donor and recipient information with each other. All coordination between donors and recipients goes through our team.

We may share information within our student team for the purposes of operating the program. All team members are expected to treat personal information with care and confidentiality.

6. Data Storage and Security

Submission data is stored securely and accessible only to authorized team members. We take reasonable steps to protect personal information from unauthorized access, loss, or misuse.

However, no data transmission or storage system is completely secure. We cannot guarantee the absolute security of information transmitted through our website.

7. Data Retention

We retain personal information only as long as needed to operate the program. Once a donation or request is fully completed and there is no further need to retain the information, we will delete it from our records upon request.

8. Your Rights

You have the right to:

• Request access to the personal information we have on file about you
• Request correction of inaccurate information
• Request deletion of your personal information
• Withdraw consent for us to use your photographs in the public catalog

To make any of these requests, contact us at [ contact@passithomeinit.org — placeholder ]. We will respond within a reasonable timeframe.

9. Cookies and Analytics

Our website may use basic analytics tools to understand how visitors use the site. Any analytics data collected is used in aggregate and is not linked to personally identifiable information.

We do not use tracking cookies for advertising purposes.

10. Children's Privacy

Our website is not directed to children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has submitted personal information through our website, please contact us and we will delete it promptly.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "last updated" date at the top of this page. Continued use of our website or program after changes are posted constitutes acceptance of the updated policy.

12. Contact

If you have questions or concerns about this Privacy Policy or how your information is handled, please contact us:

• Email: [ contact@passithomeinit.org — placeholder ]
• Web: Contact form